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Catering to business travelers and meeting planners can be a lucrative decision. Whether you run a cosy B&B or a chic boutique hotel, having the right supplies for business events and conferences may just set you apart and keep those bookings rolling in. Here’s some thoughts to consider around the essentials you’ll need to make your place an attractive option for business travelers.

Conference Room Essentials

Let’s begin at the engine room. Where all the action happens – the conference room. It doesn’t need to be massive, but it should be well-equipped. Here’s what you need:

  1. Comfortable Seating: Ergonomic chairs are essential. Business people spend hours sitting, and uncomfortable seating is a big no-no.

  2. Sturdy Tables: Go for tables that can handle laptops, notebooks, coffee cups, and a bit of elbow room. Adjustable ones are a plus but make sure they’re sturdy!

  3. Reliable Wi-Fi: This is non-negotiable. High-speed, reliable internet is a must. Consider having a backup router just in case.

  4. Presentation Tools: Think projectors, screens, and smart TVs. Make sure they’re easy to use and compatible with most laptops.

  5. Whiteboards and Flip Charts: Sometimes old-school is still cool. Whiteboards and flip charts are great for brainstorming sessions.

  6. Good Lighting: Ensure the room has adequate lighting. Natural light is a bonus, but adjustable indoor lighting is crucial for those late-night sessions.

  7. Temperature Control: Nobody is at their best when it’s too hot or too cold. Provide the option of controlling room temperatures to ensure a comfortable meeting room.

Tech Gear

Your tech will quickly reveal the quality of your offering and is a key element in the business world. Here’s a quick checklist:

  1. Charging Stations: Multiple outlets and USB ports around the room. People need to keep their devices juiced up.
  2. Conference Phones: For those important calls, having a good-quality conference phone is essential.
  3. HDMI Cables and Adapters: Make sure you have a variety of cables and adapters. You never know what kind of device someone will bring.

Stationery and Supplies

No conference room is complete without the right stationery. A little extra goes a long way; here’s what to stock up on:

  1. Notepads and Pens: Simple, but often forgotten. Keep plenty of these on hand.

  2. Markers and Erasers: For those whiteboards and flip charts. Make sure they’re fresh and working.

  3. Sticky Notes: Perfect for quick notes and brainstorming sessions.

  4. Paper Clips, Staplers, and Tape: The little things matter. Keep a stash of these handy.

  5. Folders and Binders: Great for organizing handouts or meeting notes.

Comfort and Refreshments

Don’t forget about comfort. Happy attendees are productive attendees:

  1. Water Stations: Hydration is key. Have water stations or bottled water readily available.

  2. Coffee and Tea: A well-stocked coffee and tea station will be greatly appreciated. Consider offering a variety of options.

  3. Snacks: Keep a selection of healthy snacks on hand. Granola bars, fruit, and nuts are great choices.

  4. Climate Control: As mentioned previously; ensure your conference room has good ventilation and climate control. No one likes a stuffy room.

Personal Touches

Finally, add some personal touches to make your guests feel special:

  1. Welcome Packs: Include essentials like a map of the local area, a schedule of events, and maybe some local treats.

  2. Name Tags and Sign-In Sheets: Simple but effective for networking.

  3. Business Services: Offering printing, copying, and fax services can be a lifesaver for business travelers.

You’ll set yourself up to be a favourite among business travelers and meeting planners if you’re covering these areas . They’ll appreciate the attention to detail and the effort you’ve put into making their stay productive and comfortable.

Seek out feedback to stay informed about what you’re doing well; or what might be lacking. This will also show your customers that you’re committed to providing a good experience for them. 

Hopefully this has been a helpful exercise to compare and contrast what you currently have in place. Business travelers and meeting planners will appreciate the thoughtfulness and convenience of a well-equipped space, and you’ll give yourself a great chance at creating long-term business. Good luck!